EU project management - coordinate your EU funded project efficiently

Manage your EU funded project efficiently.

The management and administration of your EU grant require a broad skill set and practical experience. Our multidisciplinary team has the necessary skills and follows the Open PM² management methodology used by the European Commission.

We have many years of EU project management experience from several EU Framework Programmes for Research and Innovation, including Horizon 2020 and Horizon Europe initiatives, in which we assume responsibility for a wide range of management support activities from administrative tasks in the EU Funding and Tenders Portal and compilation of reports to quality and risk management to innovation management actions.

We have supported dozens of EU project coordinators and consortia in all tasks related to project management, either as a project partner, partner organisation or associated partner, or service provider. For example, we have been involved in many collaborative projects, including Research and Innovation Actions (RIA), Innovation Actions (IA), Coordination and Support Action (CSA), as well as in Innovative Training Networks (ITNs), now called Doctoral Networks (DNs).

As there are significant synergies between project management support and outreach activities, we typically assume responsibility for both. For example, we organise project meetings and combine these with dissemination events, we arrange consortium-internal communication so that external stakeholders can be involved when needed, and we integrate exploitation activities in the innovation management process.

Your benefits

Focus on the research and development tasks and follow your interests.
Reduce your administrative workload as this is our core competence and passion.
Monitor the work progress with our collaborative tracking and assessment tools.
Achieve your project objectives and reduce risks with our EU project management tools.

Contact our expert

We speak your language and translate complex matters in a clear and simple way.

Johannes Ripperger

Organisation and administration

Administration of general project documents and mailing lists.
Organisation and maintenance of contact lists and arrangement of consortium meetings.
Provision of project specific templates including meeting programmes and minutes.
Setup and maintenance of cloud-based document management system for collaboration and information sharing.
Use of project management tools such as our accelCOCKPIT^®.

Finances and reporting

Guidance on all financial and reporting related matters of all project partners.
Monitoring of the appropriate use of resources and financial controlling.
Request of costs claims and preparation of the financial reports.
Maintenance of the continuous reporting in the EU portal.
Preparation of periodic and final reports according to EC rules.
Organisation and preparation of review meetings with the EC Project Officer.

Quality and risk management

Provision of a project manual with useful tips on all project implementation related aspects.
Development of project specific guidelines for quality assurance and communications.
Support in risk management based on a project specific risk matrix and register.
Development of a continuous contingency plan to identify possible mitigation measures.

Data and contracts management

Preparation of a data management plan for efficient project progress.
Monitor legal compliance of project partners with the rules of the EC Grant Agreement and other contracts.
Set up and maintenance of project contracts such as NDAs and the Consortium Agreement.
Execute contract amendments with the funding agency, like the Grant Agreement with the EC.
Facilitate the timely submission of deliverables through an established process.

Additional support for Doctoral Networks

We offer additional services in the framework of MSCA Doctoral Networks (DNs), formerly known as Innovative Training Networks (ITNs):

Support in organisation of network-wide events.
Provision of DN specific templates such as Personal Development Plans.
Support in the ESR recruitment process, documentation and statistics.
Setup and maintenance of ESR related monitoring tools including training monitoring and secondment tracking.
Guidance on DN specific activities like the progress report and the mid-term review meeting.

Innovation Management

We facilitate the innovation management in EU-funded projects by following the ISO 56002:2019 standard and using support tools that have been developed by us particularly for H2020 and Horizon Europe projects. Our innovation management service covers:

Setup of a project-specific innovation management system and processes.
Provision of innovation management support tools such as an innovation register.
Identification of exploitation opportunities and elucidation of exploitable outcomes and organisation of consortium-internal and external stakeholder workshops.
Support consortia in IP and legal requirements management.
Guidance on innovation strategies and exploitation roadmap.
Coordination and support of the innovation process throughout the project`s lifetime.

Communication, Dissemination, Exploitation

Your EU project and your research results are expected to have an impact on current societal challenges, Europe`s innovation capacity and competitiveness. Communication, dissemination and exploitation activities are essential in achieving these objectives. Many of these activities require specific skills such as graphic design, communication strategy development and science communication writing. We have this skill-set.

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